Home-Start Lincolnshire modernised its various telephone and conferencing communication systems to provide more flexibility for its employees and volunteers whilst reducing costs. The organisation deployed VIA Voice so staff can stay better connected when working from their various office locations, at home, or when out on home visits with the local families they support.
Driven by a business need to reduce costs, Home-Start Lincolnshire decided to cut its portfolio of offices down from nine to four. As a result, the charity wanted to ensure that staff could work remotely, but remain easily connected to each other and have seamless telephone system capabilities regardless of location. In addition, Home-Start Lincolnshire also wanted to reduce the time and costs of having to operate and manage many different fixed telephone systems.
As part of an IT Transformation project, which included migrating to Microsoft Office 365, the charity chose to replace all separate legacy telephone (PBX) systems with VIA
Voice, the cloud-based Skype for Business UC solution which seamlessly integrates with Office
365. The VIA Voice solution operates securely over the Internet with all communications encrypted end-to-end, therefore protecting sensitive information. It allows employees to freely talk, Instant Message (IM), audio/video chat and email across a variety of devices, such as PCs, laptops, tablets and smartphones. As a part of the agreement with VIA, Home-Start Lincolnshire staff can make calls to UK landline telephone numbers free of charge, helping to reduce annual operating expenses and provide certainty when budgeting. VIA Voice’s conferencing facility enables staff to setup and host audio and video conference calls with both internal staff and external third parties for free. The charity also has access to the VIA Portal, which enables customers to simply setup and manage unlimited inbound telephone call flow routes which includes time-of-day routing, Auto Attendant, touch-tone Interactive Voice Response (IVR) messages, department ring groups and group voicemail. These capabilities ensure inbound telephone calls to the charity are directed and handled in the most efficient and effective way.